RESPONSIBILITIES
Qualifications / Experiences
- Assist in preparing monthly OPEX funding for vessels under Third-Party Management, subject to final review before submission to Management.
- Assist in preparing weekly, monthly, and other reports for review by the General Manager (Technical).
- Assist in following up and closing any open items discussed in monthly meetings with Manager (Third-Party Management).
- Assist in preparing the inspection schedule of vessels under Third-Party Management, supervised by the Superintendent.
- Ensure timely submission of reports, including month-end reports, pre-takeover costs, daily running costs, project costs, dry-dock costs, Lub Oil (L.O.) consumption, and Class Survey Status, in collaboration with the Manager and Finance Cost Control team.
- Collaborate with the Manager to develop a yearly inspection plan for timely vessel inspections.
- Maintain document control of the SMA for vessels placed under Third-Party Management.
- Provide support in planning, arranging, and coordinating activities for the smooth transfer of vessels to Management.
- Assist in planning, arranging, and coordinating activities for smooth ownership transfer flag change of newly taken-over vessels to Third Party.
- Support in monitoring vessel schedules to arrange Technical and Operational inspections of Third-Party Managed vessels.
- Generate Purchase Orders (P/O) for Third-Party Managed vessels where orders are placed by Company.
- Assist in scheduling monthly meetings with Third-Party Managers and coordinate the receipt of presentation files for review by the concerned team before the meeting.
- Monitor timely submission of invoices from vendors appointed by Company for Third-Party Managers.
- Any other assignments given by the Superiors.
- Diploma / Degree in any discipline.
- Minimum 1-2 years of working experience in the shipping industry or 1 year of sailing experience onboard vessel.
- Good communication skills.
- Fluent in written and spoken English.
- Good IT knowledge and proficient in Microsoft Word, Excel, Power Point and Email etiquette
- Good interpersonal skills and ability to work well under tight deadlines.
- Good knowledge of Third-Party vessel management processes.